Sales Coordinator - Tender Specialist

Company Overview:

The Agfa-Gevaert Group develops, produces and distributes an extensive range of imaging systems and IT solutions, mainly for the printing industry and the healthcare sector, as well as for specific industrial applications.
Agfa Radiology Solutions is a leading global provider of advanced imaging and healthcare IT solutions, specializing in digital radiography and medical imaging systems. The company develops and supplies high-quality products for hospitals and healthcare facilities, including digital X-ray systems, imaging software, and integrated radiology solutions. With a strong focus on innovation and patient care, Agfa Radiology Solutions enhances diagnostic workflows and enables improved clinical outcomes through its cutting-edge technology and services. The company is part of the broader Agfa-Gevaert Group, which has a long-standing reputation in imaging and information technology across various industries.

Position Overview / Summary:

This position is responsible for managing public tender processes in accordance with the Public Procurement Law (PPL), coordinating bid submissions, reviewing contracts, and ensuring full compliance with company policies and customer requirements. The role also supports sales and service teams in formal procedures, contract preparation, and cross‑departmental coordination.

Location:
•    Warsaw, Poland

What You'll Do (Responsibilities):

Sales & Support:

• Managing the formal processes related to public tenders (in line with the Public Procurement Law-PPL) and commercial offers
• Supports bid process
• Managing proper (effective) participation in tenders and submission of other formal offers, including  coordination of tender reviews and deadlines, revision of the terms and conditions
• Supporting verification of compliance of trade and service conditions with the company's guidelines in relation to customers’ requirements
• Submitting the final offers and conducting tenders’ formalities to sign the contract
• Supporting sales and services initiatives and processes (formal issues).
• Providing Public Procurement Law advice (solely and based on a cooperation with a legal office).
• Drafting, modifying, reviewing and giving opinions on contracts, with the main objective to protect the company’s interest and to limit its exposure and liability. 
• Drafting, modifying, reviewing letters addressed to clients in various sales and organizational matters
• To be a point of reference in contacts and sales matters for other departments

Marketing:    

• Accountability for the marketing activities in Poland 
• Accountability for managing the marketing budget.
• Events – end-to-end events’ management (suppliers; booth -project, construction, services; corporate materials; other marketing and organizational matters)
• Media – cooperation incl. preparation of the articles / adverts
• Materials and gimmicks - managing the PL version of the marketing materials such as brochures, leaflets; organizing gifts / gimmicks for customers

Who You Are (Qualifications):  

• Good knowledge of the public tender processes
• Good knowledge of SAP
• Strong computer skills (including MS Office)
• Solid administrative skills
• Analytical thinking abilities
• Fluent Polish and good command of English
• High attention to detail
• Accuracy, follow‑up, and tracking skills
• Proactive approach
• Ability to prioritize tasks effectively
• Problem‑solving skills and strong communication abilities
• Nice to have: familiarity with medical systems and industry‑specific terminology

(Agfa) Our Values:Own It (I do what I say, full accountability for results, finding solutions and Practice ethical and safe behaviors) 
Play as One (Collaborate for a common goal, diverse perspectives. Listen and communicate with respect, support decision for teams’ benefits) 
Move Forward (Embrace change, explore opportunities to innovate, feedback and improve performance, Proactive steps to resolve issues and continuous progress). 
Drive Value (Bold choices to maximize value creation, customer deliver exceptional value, add value to all stakeholders, use data to generate crucial insights and outcomes). 

What we offer now and in the future:

• Dynamic global organization with a history of innovation and strong product portfolio
• Challenging environment combined with a supportive management structure
• Career development and growth
• Competitive salary and benefit package (private medical care, possibility to join sport card and additional insurance, referral bonus, holiday allowance, 30 minutes break included in work hours, additional day off for your Birthday)
• Permanent employment agreement after the trial period
• Friendly work environment surrounded by dedicated and professional colleagues
• Hybrid form of work (2 days at the office per week)
• No dress code

Diversity and Inclusion: At Agfa, our mission at Agfa is to ensure that everyone belongs. We believe that diversity and inclusion of others promotes a greater feeling of belonging and higher levels of engagement. We know that if we work together, we can do amazing things, and that our differences are what make our company, products, and services great.