Equipment & Service Contracts Coordination Specialist with Italian

Company Overview: 

The Agfa-Gevaert Group develops, produces and distributes an extensive range of imaging systems and IT solutions, mainly for the printing industry and the healthcare sector, as well as for specific industrial applications. 

Agfa’s headquarters and parent company are in Mortsel, Belgium. The Group’s operational activities are divided in three divisions: Digital Print & Chemicals, Radiology Solutions, and HealthCare IT.  All divisions have strong market positions and well-defined strategies. 

Agfa’s largest production and research centers are in Belgium, the United States, Canada, Germany, Austria, China and Brazil. Agfa is commercially active worldwide through wholly owned sales organizations in more than 40 countries. In countries where Agfa does not have its own sales organization, the market is served by a network of agents and representatives. 

Position Overview:

Customer operations are as core to our client services as the products themselves. As a member of our Customer Operations team you will be responsible for administrative processes and master data related to service contracts in a team that is responsible for both contract management and equipment orders. In this role you will also receive, record, and process service contracts, and stay in contact with our customers. An Equipment & Service Contracts Coordination specialist interacts with the sales, service & the finance team, our clients and the third-party vendors. You'll be challenged to manage the administrative support for the customer operation business.

Location: Warsaw

What You'll Do:

• Prepare, record, process and follow up service contract agreements
• Receive, record, process and follow up customer equipment orders
• Manage customer enquiries concerning product availability, deliveries, forecast, invoicing, and returns
• Follow-up on supply issues; align internally and keep customers informed
• Organise/request urgent transport when needed
• Work closely with local and country ESSC team and also HQ interaction

Who You Are:

• You are fluent in Italian and have a good command of English
• Fluency in French is an additional asset
• You possess excellent communication skills and the ability to work effectively as a team player
• You demonstrate accuracy and a strong ability to follow up and track tasks
• You have a passion for numbers and data collection
• You take a proactive, hands-on approach to your work
• You are comfortable using Excel; proficiency with SAP is a plus
• Previous experience in customer operations is an asset

Our Values: 

Own It (I do what I say, full accountability for results, finding solutions and Practice ethical and safe behaviors)  

Play as One (Collaborate for a common goal, diverse perspectives. Listen and communicate with respect, support decision for teams’ benefits)  

Move Forward (Embrace change, explore opportunities to innovate, feedback and improve performance, Proactive steps to resolve issues and continuous progress)

Drive Value (Bold choices to maximize value creation, customer deliver exceptional value, add value to all stakeholders, use data to generate crucial insights and outcomes)

What we offer now and in the future: 

• Very positive working atmosphere
• Challenging environment combined with a supportive management structure. 
• Competitive salary and benefits (private medical care, possibility to join sport card and additional insurance, referral bonus, holiday allowance, 30 minutes break included in work hours, additional day off for your Birthday)
• Permanent employment agreement after the trial period
• Career development and growth. 
• Hybrid form of work (twice a week in the office)
• No dress code

Diversity and Inclusion: 

At Agfa, our mission at Agfa is to ensure that everyone belongs. We believe that diversity and inclusion of others promotes a greater feeling of belonging and higher levels of engagement. We know that if we work together, we can do amazing things, and that our differences are what make our company, products, and services great.